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Privacy Policy

Privacy Policy

Effective Date: 23rd June, 2025
Last Updated: 23rd June, 2025

The Oncology Nursing Society of Nigeria (ONSN), together with its partners and affiliates (collectively referred to as “we,” “us,” or “our”), is committed to safeguarding your privacy and protecting your personal data. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information, in accordance with the Nigeria Data Protection Regulation (NDPR), the General Data Protection Regulation (GDPR), and applicable global data protection standards.

  1. Scope of This Policy

This policy applies to all personal information collected through our websites, membership platforms, event registrations, surveys, and any other interactions with ONSN, whether online or offline.

  1. What Personal Information We Collect

“Personal Information” refers to any information that can be used to identify an individual. This includes, but is not limited to:

  • Full name
  • Date of birth
  • Gender
  • Professional title and credentials
  • Email address
  • Phone number
  • Mailing address
  • Employment or institutional affiliation
  • Educational qualifications
  • IP address and browser data (if visiting our website)
  • Login credentials (username/password)

Where necessary and with your consent, we may also collect special categories of data (e.g., health-related professional certifications).

  1. How We Collect Information

We collect your information through:

  • Membership registration forms
  • Conference/event sign-ups
  • Online account creation
  • Surveys, applications, and feedback forms
  • Email and direct communications
  • Cookies and analytics tools on our websites
  • Social media platforms (where applicable)
  1. How We Use Your Personal Information

We use the information we collect to:

  • Process and manage ONSN membership and renewals
  • Provide access to educational resources, training, and events
  • Facilitate participation in research, mentorship, and advocacy programs
  • Respond to inquiries and provide member support
  • Maintain secure login and account management systems
  • Improve our website and services through analytics and feedback
  • Send relevant updates, newsletters, or invitations (based on your consent)
  • Maintain compliance with legal obligations or professional standards

Your personal information will be used only for the purposes explicitly communicated to you at the point of collection, and we will seek your consent where required.

  1. Legal Basis for Processing Personal Data

We process your data based on one or more of the following legal grounds:

  • Consent: You have given clear permission to process your data.
  • Contractual necessity: Processing is required to fulfill a contract (e.g., membership or event registration).
  • Legal obligation: We are required by law to process certain information.
  • Legitimate interests: To improve services, operate securely, and grow ONSN activities (without overriding your rights).
  1. Data Sharing and Disclosure

ONSN may share personal information with:

  • Trusted third-party service providers (e.g., for email communication, IT support, payment processing)
  • Event partners or sponsors (only when necessary and with appropriate safeguards)
  • Regulatory authorities if required for legal or compliance purposes

We do not sell or rent your personal information. Any third party with whom we share data must uphold strict data protection and confidentiality standards.

  1. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including legal, regulatory, or professional obligations. Once retention is no longer necessary, your data will be securely deleted or anonymized.

  1. Your Data Protection Rights

You have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your data (under certain conditions)
  • Withdraw consent at any time (where processing is based on consent)
  • Restrict or object to data processing
  • Request a copy of your data in a machine-readable format (data portability)

To exercise any of these rights, contact us at info@onsnigeria.org. We will respond within the timeframe required by law.

  1. Cookies and Tracking Technologies

ONSN may use cookies, beacons, and other tracking tools to enhance your user experience, analyze usage patterns, and personalize content.

Cookies are small text files stored on your browser. You can modify your browser settings to reject or delete cookies, but this may limit certain site functionality.

We may use:

  • Session cookies (deleted when you close the browser)
  • Persistent cookies (remain on your device until deleted)
  • Third-party cookies (from trusted analytics or security tools)

These technologies do not store personally identifiable data without your explicit consent.

  1. Data Security Measures

ONSN implements industry-standard safeguards to protect your personal information from unauthorized access, alteration, or disclosure. These include:

  • Encrypted databases and communication channels
  • Strong access control and authentication
  • Secure hosting environments
  • Regular security audits and staff training

Despite these efforts, no data transmission over the Internet is 100% secure. We urge users to keep passwords confidential and log out of their accounts after each session.

  1. Participation in Public Events and Listings

When you register for ONSN events (e.g., conferences, webinars, workshops), your name, credentials, and contact information may be included in attendee lists or name badges. Scanning your badge at a booth or session may share your information with that exhibitor.

You may also be listed in ONSN publications (e.g., committees, research teams, editorial boards) with your consent. Published details will typically include your name, role, and country/city.

  1. Third-Party Services and Links

Our website may contain links to third-party sites or use third-party services. We are not responsible for the privacy practices of these external websites. We encourage you to review their policies before providing any personal data.

  1. Updates to This Policy

This Privacy Policy may be updated periodically to reflect changes in legal requirements, organizational practices, or technology. Any updates will be posted on our website with a clear “last updated” date.

  1. Contact Us

If you have any questions, concerns, or requests related to this policy or your data, please contact:

Oncology Nursing Society of Nigeria (ONSN)
Email: info@onsnigeria.org
Address:

No. 1, Ahuchuba Street, Royal Estate,

Off New Market, Ilishan Remo, Ikenne,

Ogun State, Nigeria.
Phone: +15129279521 | +234 9032160242